Data Protection Act 1998 – how the Act helps you
The Act gives you certain rights. It also ensures that when we record and use your personal information, we must be open about how the information is used and follow the principles of “good information handling” set out in the Act.
Why does data need protecting?
While there are benefits derived from the processing of your personal data, problems can also occur when data is incorrectly entered, becomes out of date or is confused with someone else’s data.
What are we doing?
We have a data protection policy with clear guidelines, and staff training and awareness has taken place
forms used for recording your personal data, e.g. the enrolment form, explain what your data is used for and contain a data protection statement for your information.
The following wording is published on every enrolment form and learning agreement:
Data Protection statement
As we receive some public funding, we are required to pass the personal information you provide to the Skills Funding Agency and/or, the Young People’s Learning Agency for England (“the YPLA”). Both organisations are registered as data controllers with the UK Information Commissioner’s Office.
The information you provide may be shared with other organisations for purposes of administration, the provision of career and other guidance and research purposes, relating to education or training.
The Skills Funding Agency also administers the Learning Records Service (LRS) which uses your learner information to create and maintain a unique learner number (ULN). More information on this can be found at www.learningrecordsservice.org.uk.
Further information about use of and access to your information is available at: Skills Funding Agency: http://skillsfundingagency.bis.gov.uk/foi.htm and YPLA
At no time will your personal information be passed to organisations for marketing or sales purposes. You may be approached from time to time in respect of surveys and research to monitor performance, improve quality and plan future provision and to inform you about courses, or learning opportunities relevant to you.
I declare that, to the best of my knowledge, the information I have provided whilst enrolling is correct and that should my circumstances change, including my eligibility for concessionary fees, I will notify City Lit immediately.
- I accept City Lit’s policies, including City Lit’s refund and transfer policy. Please see our course guide or website for more
- information on our policies.
- I intend to attend the course(s) I have enrolled on and I am aware of the commitment required.
- I am satisfied that appropriate information about my course(s) has been available to me prior to enrolment.
- I understand that I will lose my place on my course if I do not attend for four consecutive sessions or more.
- I understand that should my sponsor fail to pay my fees, I will remain liable to pay.
- I understand that should I fail to pay my instalment plan or any amounts owed, I will lose my place on the course and I will
- remain liable to pay. I understand I will not be able to enrol onto any further courses until I have paid any amounts owed.
- I understand that there will be a briefing on health and safety issues during the first session of the course(s).
Right to access information
You have the right to access certain personal data that we hold about you.
If you wish to exercise this right, please
complete the City Lit request form ( link) for Access to Personal Data and send it to the
data controller (Services Contract Manager), IT Services, City Lit, Keeley Street, London WC2B 4BA.
City Lit has a records management system whereby student information and course details are kept on-site for the current academic year and the previous academic year. At the end of this period student information is archived off-site for a further one year. Course information will be destroyed after two
years and student information after three years. There will be a charge of £50 to the student for retrieval of information stored off-site. Electronic records are kept for longer but may not contain the
same level of detail as paper records.
and whether visitors are new or repeat users. We do not store personal information.
You can manage cookies by editing your browser preferences (check the
advanced features). *Cookies are the files which enable us to hold information on the times and dates
visitors have used our website.